1	Technology Update April 2005 Bruce Hawkins, CEO
2	Current Events Budget Cycle Budget Issues Budget Status OSN and OET OREDS & HB 115 OECN Rules Revision Data Exchange D³A² Third Frontier Network TTA Staff Development INFOhio Symposium
3	INFOhio Symposium Changing Learners, Changing Content Tuesday April 19^th 9:30 am – 3 pm Quest Business Center – Columbus Featured Speaker: Stephen Abram VP of Innovation, SIRSI Incoming President of the Canadian Library Association No charge to attend this event Register on INFOhio web site
4	Technology Training Spring Technology Training Academy (TTA) will be held during the weeks of May 9^th and May 16^th Get the word out! Classes with low interest will be dropped from the schedule. Fantastic Price! Only $50 per seat
5	Technology Training Registration began April 14^th Register on the Ohio SchoolNet Web Site via the Opportunity Tracking Tool Will require a Hall Pass account and a valid PO number to register IMPORTANT: Please register by April 27^th to avoid dropped classes
6	Technology Training Quality Training for items such as: Windows XP and 2003 Support Macintosh OS X Fundamentals Wireless Network Support Novell Netware SQL Server 2000 Administration
7	Technology Training Quality Training (continued): ZENworks Administration Telecom Fundamentals and Administration Converging Voice and Video Networks Active Directory Group Policy Management Network Security
8	Its Budget Time… State budget process: Agency requests to OBM Governor’s State of the State and Executive Budget “As Introduced” House version Senate version Conference committee Governor’s signature
9	What will FY 06-07 hold? Coming into the budget we were looking at: Large revenue “hole” from use of one-time funds Planned end of penny sales tax Cut/eliminate personal tangible property tax Concerns over growing cost of Medicaid
10	What will FY 06-07 hold? Recent budget reports indicate: Budget “hole” has been filled by better than expected revenue and conservative spending Part of sales tax (half-cent) will continue Legislature committed to a change in the tax corporate tax structure
11	ODE Budget Recommendation OECN (line 426) Currently $31,305,052 in FY 05 Same amount for each of FY 06 and FY 07 EMIS (line 446) Currently $15,913,232 Reducing to $15,674,805 (-1.5%) for each of FY 06 and FY 07
12	ODE Recommendation For OECN Line 426
13	Sub HB 66 OECN Line 200-426
14	MCOECN Recommendation Restoring the INFOhio funding Fund All DA Sites for Student Data Services MCOECN has proposed language asking for $4.2M in additional funding for student services and decision support
15	ODE Recommendation For EMIS Line 446
16	Sub HB 66 EMIS Line 200-446
17	Sub HB 66 EMIS 200-446 House bill includes language creating a committee of educational stakeholders to conduct an annual review EMIS rules and data definitions This is also addressed in HB 115 Is this EDAC?
18	Other Items in HB 66: Consolidation of several regulatory boards End Legislative Office of Education Oversight (LOEO). Move functions under Legislative Service Commission (LSC) “Efficiency Study” to reorganize the agencies in the Executive branch, including a new Provisional Department of Education
19	Also in HB 66: End of OET and OSNC House Bill 66 contains specific language eliminating Ohio Educational Telecommunications Commission, Ohio SchoolNet Commission on June 30 ‘05. Will move important staff and services to a new agency or other existing agencies
20	OSN-OET Task Force The Governor called for a task force: “…to develop recommendations for a new agency who’s core responsibility will be to promote educational achievement through technology”
21	OSN-OET Task Force Determine which programs and functions should be: Retained by the new agency Moved to other agencies Discontinued
22	OSN-OET Task Force Report deadline was originally March 31, 2005. Current plan is to get the recommendation into the Senate portion of the budget debate Members include: Chair and vice-chair of each agency Two additional constituents per Agency One legislator each from House & Senate One representative from OBM One representative from Governor’s staff
23	OSN-OET Task Force Redesign of technology Agencies still needed? What services are important? Is there duplication and overlap? Can a merger create service efficiencies and/or cost savings? Or, should either or both be merged into another agency?
24	Task Force Expectations: Continue or improve current support and services Consider functionality, consolidate commonalities, create financial efficiencies Eliminate duplication of services Provide clarity regarding access to educational content Leverage TFN as a shared asset Create a culture of continuous technology improvement
25	Task Force Status: Task force has been meeting weekly Current sentiment includes: Build a new agency combining the functions of OET and OSN A new director – not an existing administrator from either entity Seven member board with at least four private citizens appointed by Governor
26	Task Force Status: Current sentiment, continued: Network funding will not go to OIT (DAS) OET and OSN will share the Third Frontier Network Focus of new agency will be on P-16 Also a focus on content delivery School district and others will have input via committees rather than board seats
27	Blue Ribbon Report Governor’s Blue Ribbon Task Force issued their report February 2, 2005 Seventeen specific recommendations, including: Constitutional amendment on property tax growth Tax code/structure revisions “Inputs” based funding Funding for economically disadvantaged Funding for decision support tools and training
28	Blue Ribbon Report Governor was supportive of the recommendations, but wants backing from the educational community Constitutional amendment will be a tough battle in the legislature Some see these recommendations as a partial fix, but a positive first step
29	Blue Ribbon Report Only some portions of the report were incorporated into the governor’s budget “Building Blocks” for decision support and staff development – for FY 07 Phasing out personal tangible property tax Overall, there is a major concern about the negative impact on school funding
30	OREDS Current budget bill required ODE to submit a reorganization proposal by March 2004 ODE proposal became the basis of a bill introduced in the Senate by then Senate Education Committee chair Robert Gardner Arlene Setzer introduced a companion bill in the House Bills met with significant resistance and were dropped from consideration
31	Initial Setzer Proposal Arlene Setzer introduced a second proposal this past fall Intended to be controversial in the hopes of getting feedback Basically eliminated DA Sites Plan worked – LOTS of feedback! The bill died at end of session
32	MCOECN Response Our constituency provided a great deal of feedback in support of DA Sites MCOECN and DA Site representatives met with Rep. Setzer and Rep. Webster MCOECN provided testimony before the House Education Committee
33	House Bill 115 Rep. Setzer has introduced a new bill: 16 regions based on existing SERRC areas with consideration for multi-county ESC’s DA Sites and current boards remain intact No forced boundary changes Codifies that Schools can choose any DA Site DA Sites have seats on regional committee EMIS has been pulled out of the bill
34	House Bill 115 Statewide “Regional Alliance Board” Regional Advisory Boards Regional standing committees include: Special Education (SERRC) ESC Technology (SchoolNet, Ed Tech, OECN) Professional Development
35	House Bill 115 MCOECN and OESCA will testify in support of HB 115 BASA is “neutral but not opposed” Other stakeholders have dropped their opposition.
36	House Bill 115 We have some concerns regarding the 4% fiscal agent fee and participation with some of the committees There may be other issues, but we have to “pick our battles” Not much we can do about make-up of regions Not much we can do about make-up of regional boards
37	House Bill 115 Currently receiving testimony before the House Education Committee Arlene has the support of House Leadership Senate support is not clear Sen. Padgett may introduce her own version
38	OECN Rules Review All administrative rules must go through periodic review OECN Rules last revision was in the mid-90’s Current process expected to conclude by August 2005
39	OECN Rules Review The OECN Rules Review Committee (ORRC) input process is nearing completion Currently assessing the cost of the new rules Rules were introduced before State Board this past Monday
40	OECN Rules Review Current Rules are outdated. Some issues include: ODE capabilities and intentions (permit process, periodic reviews, etc.) Rules need to reflect changes in technology since early 90’s Role of DA Sites has expanded beyond fiscal and student data
41	OECN Rules Review ODE has created a web site for constituents to monitor progress and provide feedback: www.ode.state.oh.us/school_improvement/ regional_structure/da_sites/ OECN_rules_revision_committee.asp
42	D³A² Data Driven Decisions for Academic Achievement Concept has superseded the “Data Exchange” Data partnership among districts, DA Sites, ODE, and content providers Provide data for decision support and state reporting
43	D³A² Will utilize existing SIS packages as the “front end” delivery system Will store data at multiple levels where most appropriate and as allowed by law Facilitate linking to content and resources using the “OSIC” code (Ohio Standard Identifier Code)
44	EDAC and Data Exchange EDAC committee continues to meet EDAC made up of industry experts, ODE staff, and educators Studying the data exchange issue: Improve EMIS data process Create data warehouse Add value to districts, ODE, Legislature, Higher Ed
45	EDAC and Data Exchange Existing problems with data (EMIS) Not timely Not easily accessible Not available to school districts for data driven decision support (D3) Data collection software and infrastructure is outdated
46	EDAC and Data Exchange Specific challenges: Data sharing and integration Time and expense of data collection Data quality standards Data review – validation and auditing Importance and usage of data Improve relationship between districts and ODE
47	EDAC and Data Exchange Proposed Date Exchange concept would: Make use of Third Frontier Network Be based on SIF (Schools Interoperability Framework) data standards Streamline and improve the data collection and reporting process Leverage existing state student identifier Allow schools to access data for D3
48	EDAC and Data Exchange Timeline: Data Dictionary – ongoing, design & requirements have been completed SIF gap analysis – spring 2005 Data warehouse requirements – spring 2005 TFN – December 2005
49	Third Frontier Network High-speed fiber backbone network proposed and developed by OARnet and Ohio Board of Regents ONEnet K-12 “middle mile” participation secured November 2004 Governor officially announced K-12 participation December 2004
50	Third Frontier Network There is interest at ODE and OIT (DAS) to expand the network to the school building level – the “last mile”. Funding needed for last mile is expected to cost hundreds of millions Just “idea stage” at this point – no concrete plans or funding for last mile.
51	Third Frontier Network Secured Funding of $3+M for FY 05 Funding has been encumbered by the Department Continued budget support for TFN Majority of sites should be connected December 2005, all by June 2006
52	Third Frontier Network Middle-mile status update: Backbone equipment currently being delivered and inventoried Working on MOU for POP site preparation Funding has been encumbered OSN-Innovate status distributed to site directors and available on-line
53	Third Frontier Network Innovate has confirmed with all providers that pricing, pop locations, and individual site pricing are still valid Total contract lengths will be 10 years Mix of dark fiber (15), managed fiber (8), and traditional service (6)
54	Third Frontier Network DA Sites will be asked to sign an agreement with ODE. This MOU is currently being reviewed by ODE legal council. Funding can flow to DA Sites after the MOU is signed DA Sites will contract with fiber providers. A standard contract is also being developed. No provider contracts have been signed. Provider contracts will include “bankruptcy exempt entities” for all but two of the providers